Online Library System

Chapter 1 The seriousy and its Background Introduction As science and applied science continues to advance, most of the manual of arms t drive has been transformed into cybernet bleed in state to cope up with the trend of the age. The speedy footstep overhears any invention obsolete in a few old age cartridge holder. Today people at create and in whatever business line of the take consider the figurer as a huge serve up. For instance, in storing and printing documents in mathematical process, a figurer could provide fast tracking depart within this argona, unlike in manual operation wherein access is very bound.Inspired by the go along effort raised by around pre convey agencies in giving opportunities to approximately people in securing their future, the inquiryers come up with the idea of conducting a field of battle rough the latest depository depository subr let outine subroutine library charge Sytem of Asiatic culture hindquarters College. It is designed for the convenience of the guidance on makeing track and storing info. The proposed dodging exit serve the substance ab intentionr in many modal values finished a speedy, tedious and inviolable body. For decades the library of Asiatic discipline introduction College still follows the handed-down formation of rules never hindering the production of competitive graduates.But sad to say, a queen-size part of their scholarly persons hardly visits the library at every demise(predicate). Maybe because it is primed(p) at the fifth narration of the six-storied twist or preferred entertains in the library ripostes effort and time for the hectic scheduled students of ADFC. The researchers planned to develop an Online computer programme library instruction frame they believe it could be the solution to the problem. It provide surely reduce consumption of time, mvirtuosoy, effort and strive. Human errors forget be lessen and users, whether students or librarians, pull up stakes enjoy a to a greater extent c befree surround making an Online library direction placement of rules luxuriouslyly recommended. Statement of the Problem The Online depository library focal point constitution is exclusively designed for Asian increase posterior College. It aims to answer the sideline 1. What are the problems encountered on the current library focusingSytem? 2. What organization may be proposed to improve the current subroutine library Management placement of Asian discipline Foundation College? 3. What are the inputs commandinessed in cultivation the Online library Management dodge of Asian learning Foundation College? 4.What are the assessments of the answerers on the developed Online Library Management ashes of rules of Asian suppuration Foundation College in equipment casualty of a. Contents? b. Usefulness? Theoretical example correspond to Mike Lance Richards instruction Processing surmise, is a inventio n of info bear upon states that this theory is origin both(prenominal)y look up with the study of wareho apply and on the evaluation of information. Like computer the human fountainhead takes in information and executes operation when requisite and retrieval. Having accurate information in conducting the study it ordain help in the assist evaluation primary winding concern. harmonize to Jean Piaget Constructivism Theory, goledge is not virtu totallyy the world merely rather constitutive of the world. K without delayledge is not a frozen about the individual through his practice of the object constructs it. A somebody who has the exact lastledge of a certain activity is so untold important. When people work collaboratively in an authentic activity they bring their sustain framework and stance to the activity. They locoweed see the problems form different perspective and are able to negotiate and scram center and solution through shared understanding. 3 concord t o Charles M. Reigeluth, Elaboration Theory of Instruction deals with the macro level of instruction. It is primarily concerned with the sequencing of ideas as opposed to the individual ideas themselves and examples relating to them. The sequencing of ideas relates to fundamental and re returnational ideas or core principles. This theory serves as foundation from which much(prenominal) specific peradventure developed. 4 The three theories which are the Information Processing, Constructivism and Elaboration Theories, was utilize by the researcher as posterior for their study.First, the Information Processing Theory helps get together accurate information in order to perform their operations. While Constructivism Theory, researchers, plant collaboratively in an authentic activity from different perspective that enables them to generate reckoning and solution through their shared understanding, while in Elaboration Theory of Instruction, this serves as their foundation in seque ncing of ideas that may be developed a more specific and in analyzing of a specific program. Conceptual FrameworkThe basis for conceptualizing the Online Library Management frame of Asian information Foundation College which is proposed by the researchers is that it croup help visualize the path that the aforementioned system would be heading to. The researchers used the paradigm shown below which consist of the inputs indispensable, the process that would take place, and the proposed output of the shake off. Fig. 1. 1 Schematic Diagram of the maturement of the Online Library Management trunk of Asian Development Foundation CollegeSignifi basisce of the Study The dissolving agent of the study on the online room rental and reservation system is signifi backbonet of the following To the Institution The study bequeath provide vital information regarding to their Library Management to identify problem relevant to the maintenance, disposal and/or acquisition of needed material s for their introduction to make more efficient and effective in meeting customer ineluctably. To the librarianThe librarian of the condition library depart be greatly benefitted with this Online library Management System because they will no long-life need to manually process every transaction and the system automatically load the e-books online once the guest want to read the desired book. The librarian assume to do is to input the title of the book, publisher, date of publish and upload the PDF format or Microsoft intelligence operation format of the book and it will be save to the servers database. To the Students/InstructorsThey will have a more convenient time in reading books and take int have to come to the teach library to borrow or read books instead they will average access the online library steering of the utter invention from the internet. To the Researchers The researchers are benefited in this study as thoroughly mainly for having to develop employab ility achievements, implement a career plan, and hone each skills and participant in career nerve tract in preparation for the researchers career in the industry. To the Future ResearchersThis study goat serve as reference to future researchers in conducting sympathetic researches in the future. Scope and Delimitation of the Study The tension of the developers research is to know the current library guidance system of Asian Development Foundation College, discover easier ways to improvise the current system and develop a computerized version of it to lessen the burden of work of both students/ instructors and of the librarians. The proposed study is about the development of an Online Library Management System of Asian Development Foundation College.The proposed system has the capability to upload, manage and check e-books online, secure the e-books and make sure that it can solo be view and not downloaded by any unauthorized guest or client. A search study power is withal add uped for the users to easily track the accessible e-books online. With this system the librarian and the separate personnel in-charge of the library will have a less melodic line in work and the clients or students can read e-books anywhere and dont have to get into the school library to borrow or read books. Login account for different users will be created for database security usance.The users that can access the system are the librarian, assistant librarian, instructors, working students in the library and students of the institution. The system will have a database that includes adding of stark naked e-books, modifying and deleting e-books. The system can able to upload e-books in PDF file or Microsoft Word format. The focus of the developers research is to know the current Library Management System of Asian Development Foundation College discover easier ways to improve the current system and develop a computerized version of it to lessen the burden of work of both the employees and withal the students.Definition of Terms For better understanding of the study, the following terms are operationally and conceptually defined. Administrator- Somebody whose job is to manage the affairs of a business, organization, or institution. 5 have got- believes a heed compiled for some formal conclude, such as the details of an estate going to probate, or the contents of a house let furnished. 6 data processor- A high speed electronic machine which, performs logical calculation, process, Storage retrieves programmed information. 7 data raw facts that needs to be processed. 8 Information Processed Data or is a eonofsymbolsthat can be interpreted as amessage. 9 Library- is an organized charm ofbooks, other printed materials, and in some cases special materials such as manuscripts,filmsand other sources ofinformation. 10 Librarian- Is a person in alibrary who is responsible for the counsel of the books . 11 Library management is a sub-discipline ofins titutional managementthat focuses on specific issues faced by libraries. 2 Management is the act of getting people together to accomplish desired goals andobjectives utilize available resources efficiently and effectively. 13 Online indicates a state of connectivity or often refers to theInternetor theWorld-Wide Web. 14 System is a stigmatize of interacting or interdependent components forming an integrated whole. 15 Software is a collection ofcomputer programsand relateddatathat provides the instructions for telling acomputerwhat to do and how to do it. 16 Theoretical Dealing with theory or speculation rather than practical applications programmes. 17Notes 1http//www. oppapers. com/essays/Abstract-For Online Library Management System/610544, June 26, 2012 2Ibid. 3Ibid. 4http//www. itcompany. com/forums/essays/Online Library Management System/775489, June 26, 2012 5http//www. wikipedia. com 6Ibid. 7Ibid. 8Ibid. 9Ibid. 10Ibid. 11Ibid. 12Ibid. 13Ibid. 14Ibid. 15Ibid. 16Ibid. Cha pter II Review of link up Literature & Studies This chapter includes the blueprint of the review of the related literature and studies. The chapter highlights literature and studies relevant to the development of the proposed system. Related Literature ForeignAccording to Irwin O Brien in his journal entitled Writing in Production and Library Management System manual information processing systems are wide-eyed and inexpensive if the organisational information requirements are halcyon and the amount of data to be processed is limited. As information requirements become more complex and the volume of data increases, the speed, accuracy, reliability and economy of using computers for information processing becomes a necessity. It yet takes seconds for a computer to perform millions of data processing functions that human being would take categorys to land up.In this context, all information provided for by the computer is timely. Also, computers can consistently and accuratel y process large volumes of data according to complex and repetitive processing procedures for a long period of time without failure. However, except for low volume tasks, electronic information processing is more economically justifiable than manual processing1. According to Davidson and Schneider clarified in their Expert System for Library Applications, that Expert systems need not be complex to function well.They further explained that what is good with simple programs is that they allow modifications to be made by subject areas, by only if changing the databases accessed by the program2. According to Godwin Udo in his journal entitled Library Management described that telecommunications technology as a faultfinding organizational asset that can help a institution like school realize important competitive gains in the area of library management. It is olive-sized wonder that business experts commonly cite library management as a vital element that can spell the difference ami dst success and failure in todays keenly competitive institutions. Local According to Wilhelma G. Borja, nowadays, computers are popular in the Philippine schools, Offices and homes. Computers make retrieval and curious of information easier and quicker. Needed information, which used to take weeks to get, can be retrieved in a matter of minutes. The author added that the computer aid researchers which, in turn, can help in upgrading the quality of basic education, boost the countrys science and technology education programs, and upgrade programs in vocational dependable learning. 4 In addition to this, Roman D.Asis said that the manual library management system is simple and in expensive if data requirements are simple and the amounts of data to be processed are limited. As information requirements becomes more complex and the volume of data increases the speed, accuracy, reliability, and economy of using computers for library management system has become a necessity. In other words, the major limitations of manual library management system include its inability to manage large volume of work and its reliance to cumbersome and tedious method. 5 Eugenio F. BansalasofCentral Colleges of the Philippines, during the academic class 20082009, Library Director of the Central Colleges of the Philippines has expressed that it is difficult to suffer materials to help new-fashioned earthly concern library managers cultivate their original development. Most of the research and writings on library management have focused on academic libraries and only recently has there been more interest in the administration of open libraries.The skill and style of public library managers the directors, branch managers, and part and service managers who are leading these institutions potently affects the culture of a public library. Library rung looks to these managers to help them sail through the rapid changes that are occurring in public libraries as these changes in technology, roles, and user expectations strongly alter their daily routines of public service.Contemporary library managers need a wider array of skills and attributes than their earlier and more traditionalcounterparts and will need to look to continual professional development to remain effective as public libraries transition into the twenty-first century. These managers will also need to distinguish betwixt management andleadership skills and learn to identify and mentor leaders within their staff who can assist in the transition. 6 Related Studies ForeignAccording to Tereence Pratt which was cited unpublished undergrad thesis by Reynaldo Ragrag, that the term computer suggest that its primary purpose is to perform mathematical calculations on to compute in the sense of the word on the other mechanical aid to make difficult, tedious or dangerous task easier in a universal human. 7 According to Arthur W. Clark cited on the unpublished undergraduate thesis by Michael Sanchez, the impact of new technology during the period of 1955 1975 saw the formation of new public library units and merge of cooperative type organization.In the mid 1970s even more rapid changed has occurred in the areas of automation and computerization and this change is expected to rush along in decades ahead. Library routines have been increasingly automated by computerized circulation system. 8 According to Johannes Gutenberg many library functions previously performed manually are now available for automated information storage and retrieval systems. For instance, staff can create their own records and databases.Information retrieval has taken on new dimension, and database inquisitive has become an art within the profession. 9 Local In exploration, we find new techniques, new knowledge, even develop new substances, gadgets, equipment, processes or procedures, resourcefulness and skill is employed by the researcher. The commodities, new devices, work, in technology are needs of man for a better fuller life which is the concern of the research. These useful arts are the products of the technological environment and the end-user is society in general.The excerpt was stated by Josefina Estolas in her dissertation. 10 acquirement and technologies are essential for national development and progress. The State shall switch precedence to research and development, invention, and their utilization, and to science and technology education since computer power was the critical resource, efficiency of processing became the main goal. Emphasis was placed on automating living process such as manage and view e-books online, as cited by Jeffrey A. Hernale on the unpublished undergraduate thesis by Francisco D. Salvacion. 1 Libraries in the Philippines started in the late 16th and early 17th century by Spanish religious orders MuseoBiblioteca de Filipinas inaugurated on October 24, 1891 is the forerunner of the National Library of the Philippines show 9, 1990. Amer ican circulate Library was establish by the American Circulating Library Association headed by Mrs. Charles Greenleaf. Miss Nellie Young Egbert was the first Librarian of the American Circulating Library in the Philippines. The school of Library and Information studies of the University of the Philippines or UP-SLIS is the oldest library in the Philippines.Formally established in March 1961 as the Institute of Library Science, It can trace its roots to 1914, making it one of the first Library Schools in Asia. It is an independent degree- haveing unit of the University of the Philippines Diliman, and offers program in the field of Library and Information Science. Every University Librarian, since the University Library was established in 1922 has grappled with four basic concerns the book fund, staff development library serve and Information Technology.Now, the UP Diliman has trial access to ebrary, an online database of 170,000 electronic books and other authoritative titles fro m more than 425 leading publishers and aggregators in confused discipline. 12 Notes 1O Brien, Irwin, Pc time (New York USA, Feb 12, 1998)Vol. 10July 2, 2012 2Davidson and Schneider, Pc Magazine(New York USA, Dec 10, 1998)Vol. 12 July 2, 2012 3Godwin Udo, Journal(Library Management) pg. 10-15 July 2, 2012 4Ibid. 5Ibid. 6Ibid. 7Tereence Pratt et, al. , A Proposed Online Library Management System forAsian Development Foundation College. (Unpublished Undergraduate thesisAsian Development Foundation College, 2006) p. 35 July 2, 2012 8Ibid. 9Ibid. 10Josifina Estolaset. al, Online Library Management System of Asian Development Foundation College (Unpublished Undergraduate thesis, Asian Development Foundation College,2006) p. 30July 2, 2012 11Ibid. 12Ibid. Chapter III Methods and Procedures This chapter contains the methods and procedures in preparation for and in create the Online Library Management System of Asian Development Foundation College.This chapter includes the treatment of research design, research locale of the study, institution of the pawns, research instruments, respondents of the study, research procedures, statistical treatment of data, data gathering technique. Research rule The study used a descriptive survey method of research. A direct inquiry or a personal interview was the tool used in data gathering with a prepared questionnaire as guide, the researchers personally went and ask information about their library management in relation to the proposed Online Library Management System of their institution.It was utilized to get relevant information on the present manual system of the library management so that it could be improved, defining the element of the system quantitatively, describing the nature of the problems encountered in the present manual system and analyzing which best software could be developed to solve the problems cited by the respondents in the study. The researchers use this method because it is easy and more convenien t to use in study. Research Locale of the Study The study was conducted in Asian Development Foundation College located at P.Burgos St. TaclobanCity. This was conducted during the firstsemester of the school year 2012-2013. taradiddle A young but notably growing institution, whose birth came into candor because of the conception and effort of a Filipino Chinese family residing in TaclobanCity. The institution serves student populace not only from Tacloban City but also from the entire region. Organized on October 24, 1984 well-timed for the birthday celebration of its chairman and founder, businessman Santiago Chua, the school began operations with pre-elementary courses.Pupils were then housed in the only cardinal available classrooms. The following year, the institution introduces its elementary department, with a reform-minded grade level religious offering. Its first elementary graders were graduated in the year 1990. That same year, parents and supporters of its graduates and pupils manifested their recognition and esteem of the institutions celebrateable execution and clamored for the opening of secondary school.Based on their earnest and formal petition, authorization to mold was granted by the department of education, culture and sports. Hence, the official establishment of Asian Development Foundation Secondary School in the school year 1990-1991. An unquestionable special feature of such level was the inclusion of complete computer subjects in the curriculum, the very first in region VIII. The offering of undergraduate courses stated in 1994 through a permit to forge approved on April 27 of the same year.Degree courses which are now available include the following bach of Science in Computer Science, Bachelor of Science in Accountancy, Associate in Computer Science, Associate in Computer Secretarial, Associate in Commercial Science, Bachelor of Science in Commerce, Major in Banking and Finance, Economics, Management, Accounting Management , Entrepreneurial Management and Legal Management. The Asian Development Foundation continues to advance towards its impressive endeavor through the proficient administration of Chua Family with the support of serious involvement of other school officials.This is manifested by the construction of a new 5-storey building which now houses the Collegiate and down school, in addition to the existing school compound in Bliss, Sagkahan in the ADF-extension at the corner of Salazar and Veteranos Street, all located in the city. Tracking back to its humble beginning, it can be gleaned that the Asian Development Foundation is cerebration big as it makes headway towards the fulfillment of its mission as a competent learning institution. VisionAsian Development Foundation College as an educational institution dedicated to the development of able professionals, leaders, progressive, efficient and responsible citizens of the country and the world. accusation Asian Development Foundation Colle ge as directed towards the developments of its constituents through 1. pedantic excellence, research community service 2. Optimum access to dynamic intellectual, spiritual, moral, and cultural life, and 3. Responsive and innovative pursuit for human growth. This is the geographical map of Asian Development Foundation College, the research location where the study was conducted.Fig. 3 geographical Location of the Research Locale Respondents of the Study The direct respondents of the researchers collect data about activities of the library are the librarian and her staffs. It is through them that the researchers were able to know the format of the librarys day-to-day work. Another group of respondents were the instructor and student from the different level of each department agnomenly Computer Science, Commerce & Accountancy, Liberal Arts and Computer Engineering. Research InstrumentsThe research instrument used in the study is a self constructiond questionnaire for the responde nts at ADFC campus to gather their opinions about this proposed Online Library Management System for ADFC library. Validation of Instruments With the permission of the chairman of the Computer Science Department at Asian Development Foundation College, the researchers validated the questionnaires at Eastern Visayas State University. The researchers validated the questionnaires by letting the EVSU librarian answer the questionnaire. This procedure was infallible to determine which souvenir on the questionnaire has to be revised or omitted.Research Procedure In order to get the necessary data for the research, the researchers interviewed the librarian of the ADFC campus and distributed the questionnaires to the student respondents of each department and retrieved the questionnaires by and by the respondents had answered all the questions being asked. The researchers had used three techniques that would actually help a lot in developing the Library Management System. one(a) of the techniques is through a format interview, in which the researchers asked the librarian of the library activities, problems and difficulties encountered.Second technique is through questionnaires, which was distributed to the respondents. The third technique is direct observation, in which the researchers observed the operation of the library activities. Statistical Treatment of Data Percentage Formula The expression used was P=pic light speed weighted mean this was used to determine the respondents assessments in terms of contents and usefulness of the system. Weighted Mean Formula The qualitative description of the weighted mean was determined using the following scales Limits of Scale Qualitative Description 4. 0 5. 00 strongly Agree(SA) 3. 40 4. 19 Agree(A) 2. 60 3. 39 Neutral(N) 1. 80 2. 59 Disagree(D) 1. 00 1. 79 strongly Disagree(SD) Chapter IV Presentation, Analysis, and Interpretation In this chapter, the interpretation and synopsis of the data gathered fr om the respondents is being discussed. There are two tables provided to elaborate the explanation about the data gathered. The following is the table that shows the result in the percentage by using the formula P =pic coulomb where P is the percentage, f is the frequency and n is the sum add together number of respondents. It represents the problem that has been encountered by the students and likewise by the instructors.A total of 390 respondents put downd in the survey, 6 from the employee and 384 from the customers. fudge 1 Distribution of Responses on the Problems Encountered on the Current Manual Library Management System of ADFC Problems Encountered Respondent just Rank (384) No. % delay processing of 197 51. 30% 75. 5% 3 borrowing books Slow retrieval of books 249 64. 85% 82. 43% 1 prolixity of work in 235 61. 20% 80. 6% 2 recording the stead of books Bulky and unorganized 177 46. % 73. 05% 4 files of the book records in the library unsystematic procedures 78 20. 31% 60. 16% 5 in recording files in the library board 1 show that certain problems do really exist in the current Manual Library Management System of Asian Development Foundation College. Out of 390 respondents from both staff and students, 197 of them answered Slow processing of borrowing books, 249 of them also said, Slow retrieval of books, 235 of them answered Redundancy of work in recording the status of books, 177 of them answered Bulky and unorganized files of the book records in the library, 78 of them answered Unsystematic procedures in recording files in the library. A total of 390 respondents participated from both students and instructors in the survey.The researcher used the System Development aliveness Cycle, because it is a common methodology for system in many organizations, featuring some(prenominal) legs that mark the progress of system analysis and design effort. The specific step and their sequence are meant to be adapted as required in every project. System Development purport Cycle used in an organization is an orderly set of activities conducted and planned for each development project. In fact System Development Life Cycle is a traditional methodology used to develop, claim, and replaced information systems. Fig. 4. 1 System Development Life CycleThe first arrange of the System Development Life Cycle is jump Identification and filling. This first phase is initializing that before anything, all information mustinessiness be carried out for identifying and analyzing, its flow or the whole system work well. In this phase, the researchers identify what system to be proposed that will fit to the said establishment. The second phase is see to it generalisation and Planning is explained and an argument for continuing with the project is presented a detailed plan is also developed for conducting the remain phrases of the System Development Life Cycle for the proposed system.This phase g ives its presented data into a detailed form here the planning of all operation has been done. In this second phase a detailed plan is developed by the researchers for conducting the remaining phases of the System Development Life Cycle for the proposed system. The third phase is Analysis in which current system is studied and alternative transposition system is proposed. This phase has been utilized to analyze the proposed system is accurate for development or it needs more plans, and it needs critical study to generate initial design to match the said requirements.This phase the researchers analyzed the proposed system if it is accurate to develop and matching the requirements. The fourth phase is Logical construct in which all functional features of the system chosen for development in analysis are described independently in any computer platform. This phase indicated that the system can be tied to any hardware, and it is negotiable to be implemented on any hardware and system software. In this phase the researchers decided what features to be added to the system to make it functional and bendable to any hardware and software.The fifth phase is Physical Design. This phase that all plan and structured system designed will convert in a specified programming language so that the clothes designer of various parts of the system can perform its physical operation that is necessary to facilitate and capturing data. The fifth phase is where the researchers or specifically the system designer added the physical design of the system. The sixth phase is execution in which the information system is coded, tested, installed, and supported in the organization. This phase is to mplement the system specification will now come up into a working system it will be tested and used. keep and program schooling is finalize during implementation. During this phase the researchers tested and installed the system properly and come up to a working system. The researchers fin alized the program training and documentation. The final phase is Maintenance where in consummation of efficiency and effectiveness is determined. This was the time consuming and effort devoted, just to maintain its capability of performance as desired so when an error arises the squad who made the project will do the changes.By using this cycle the sequence of the following phases can be easily understood, and error will be easily detected if there are any problems. For this cycle helps a lot in this job in a specified assignment. display board 2 Distribution of Responses of the Input Needed to Develop the New System Inputs Needed Employees (6) Rank No. % guard Title 6 atomic number 6% 4 view as Author 4 66. % 9 Book upshot 6 100% 4 appear by Title 6 100% 4 Search by Author 6 100% 4 Search by Subject 6 100% 4 Book issued/Borrowed 5 83. 3% 8 Availabilty of the book 6 100% 4 Book Quantity 6 100% 4 confuse 2 uses the percentage formula P =pic100. A total of 6 resp ondents from the employees participated in the survey. It represents the possible inputs needed by the respondents and the staff in the proposed system. It shows that all criteria given through the inputs are needed in the system. Table 3. 1 Assessment of the Respondents on the Usefulness of the Online Library Management System of Asian Development Foundation College Usefulness of the System Employee Interpretation 1.The system will reduce the burden of work of the staffs and management. 5. 0 SA 2. The system allows for a hurrying and SA more accurate data processing. 4. 75 3. The Online Library Management System is more efficient than the 4. 7 A manual system. 4. The system is user loving. 3. 84 A Overall Weight Mean 4. 44 SA Table 3. 1 represents the usefulness of the pertly proposed system in Asian Development Foundation College and based from the evaluation of respondents answers, two criteria were interpreted as powerfully Agree (SA). The system will redu ce the burden of work of the staffs and management got the highest rank with an average of mean of 5. 00 followed by the measure The system allows for a faster and more accurate data processing. with an average mean of 4. 75. On the other hand, the two other criterions were interpreted as Agree (A). The criterion The Online Library Management System is more efficient than the manual system has an average mean of 4. 17 meanwhile the criterion. The system is user friendly gained an average mean of 3. 84. Table 3. 2Assessment of the Respondents on Content of the Online Library Management System of Asian Development Foundation College Content of the Computerized Sales and enrolment System Employee Interpretation 1. The system contains the necessary information of the Library management in ADFC, Tacloban City. 4. A 2. The system is easy to access. 4. 5 SA 3. The necessary information is well presented and organized. 5. 00 SA Overall Weight Mean 4. 3 SA Table 3. 2 s hows the result the results on the assessment of the respondents in relation to the content of the newly proposed system. And based from the table, the criterion The necessary information is well presented and organized has the highest remark which is 5. 00 and is interpreted as powerfully Agree (SA). Next to it is The system is easy to access which got an average mean of 4. 5 and interpreted as Strongly Agree (SA). Last in rank which only got an average mean of 4. is The system contains the necessary information of the Library Management in Asian Development Foundation College, Tacloban City and is interpreted as Agree (A) by the respondents. Based from the overall weighted mean it is interpreted as Strongly Agree (SA) and got an average mean of 4. 53. CHAPTER V Technical Requirements This Chapter presents the requirements that would be needed to develop the system. These requirements are called technical requirements because these require a lot of skill and training to be able to come up with them. These requirements include.Project rule, Project Objectives, Project Description, Constraints of the System, Project Team Organization, Table of Activities, Activity Network, Gantt Chart, Pert Chart, Data liquify Diagram, System flowchart, Input Process Output Chart, Program Flowchart, dressing Plan, strain Plan, Security Plan, Maintenance Plan, Screen Design and Source Codes. Project Rationale It is been observed that the users and operators anticipate for future development, keeping in mind that technology is not a goal in itself but rather a means to an end of manual operations.At the library of Asian Development Foundation College, manual procedures were still observed, thus the team proposed to computerized the process making the purpose of reducing human errors to eventually increase the efficiency. The rationale behind this research focuses on the appropriate application that will help possibly in managing the library as well as giving appropriate answ ers to the questions needed in maintaining the data about books, borrowing and returning of books, and providing the students a list of available of books in the library.Project Objectives The Online Library Management System of Asian Development Foundation Colleges main objective is to provide library functions and services to students or faculty members of the school. Another is to allow a faster and more accurate processing of data to reduce the librarian and her staffs burden of work. Necessary book information must be presented well and organized to add user friendliness to its users. Access to the system must be easy but must not compromise the systems security. Project DescriptionThe system was designed and developed primarily for maintaining records of books present in the library and its details. Book information are entered in Book inventory and students or faculty members who borrow or return books are entered in student and faculty registry together with their personal i nformation. To grant access to a guest the system asks for information necessary for validation like Id number etc Books stored in the system can be viewed online. Search filter features are present to guide users on searching books.Information about the student or faculty members was also provided. Constraints of the System The Online Library Management System of Asian Development Foundation College does not generate receipts after every transaction. Because of the librarys rules and regulations the system cannot do reservations, some other is, students can only borrow one book at a time. Project Team Organization Ego less Team twist The group decided to have an ego less team structure in order to build a fair and unbiased project making.They decided this in order that each member will participate or will develop their initiative for the project making all the members of the group were assigned as team leader, programmer, system analyst, encoder and researcher. Figure 5. 1 Team Organizational Structure Job Description System analyst The one who responsible in analyzing the development of the system and suggest some improvements. Leader The one who leads and organizes the group. Programmer The one who is responsible in translating the system plan into program that can be understood and interpreted by the computer.Encoder The one who is responsible for encoding any type of data into the computer, curiously the data for the documentation of the study. Researcher The one who is responsible in researching and accumulation data needed in the research. Table of Activities Table 1 succession Date Date Predecessor ID comprise In Weeks Started Finished A System Planning 0. 06/19/12 06/23/12 make oution of research topic 0. 1 06/19/12 06/20/12 A1 Library research 0. 06/20/12 06/23/12 A A2 System Analysis 2. 1 06/25/12 07/10/12 B Interview 0. 06/25/12 06/27/12 A2 B1 Documentation 1. 5 06/28/12 07/10/12 B1 B2 System Design 3. 07/12/12 08/06/12 C Interface Design 2 07/12/12 07/26/12 B1 C1 Database Design 1. 07/27/12 08/06/12 C1 C2 System Implementation 4. 08/07/12 09/17/12 D Program Coding 3 08/07/12 08/28/12 B2, C2 D1 System Testing 0. 3 08/29/12 09/01/12 D1 D2 System Debugging 2. 2 09/02/12 09/18/12 D2 D3 Time Estimation in Weeks Table 2 Time estimate in ID Weeks ET TE TL slacken full of life O R P (O + 4R + P) 6 Time raceway A1 0. 1 0. 1 0. 1 0. 1 0. 1 0. 1 0 ( A2 0. 1 0. 3 0. 5 0. 3 0. 4 0. 4 0 ( B1 0. 2 0. 2 0. 4 0. 2 0. 6 0. 6 0 ( B2 1. 3 1. 5 1. 6 1. 5 2. 1 2. 1 0 ( C1 1. 5 2 2. 2 2 2. 6 3. 8 1. 2 x 1. 5 1. 3 3. 9 5. 1 1. 2 x C2 1 1. 3 D1 3 3 3. 1 3 5. 1 5. 0 ( D2 0. 3 0. 3 0. 3 0. 3 5. 4 5. 4 0 ( D3 2 2. 2 2. 4 2. 2 7. 6 7. 6 0 ( Activity Network Gantt chart pic PERT Chart Data Flow Diagram Admin User System Flowchart pic Program Flowchart pic pic Training Plan The developers are willing to give ten hours of training to the systems administrators or other users. Before the training starts the developers would need two computer sets (networked) with complete system requirements.For the first two hours the training would focus on the systems installation procedures the next two would cover server management and maintenance, the next two hours is for MySQL database management and the last four hours are for the systems general operating procedures. Training will cover 1. Installation of required hardware and software. 2. Server management and maintenance. 3. MySQL database management. 4. Systems general operating procedures Test PlanTesting is an element of stay denoting the determination of the properties and the characteristics of equipment or components by technical means, including functional operation, and application of establ ished test principles and procedures. System testing is the stage of implementation, which aims at ensuring that the system kit and boodle accurately and efficiently before actual operation commences. No program or system design is perfect, communication between the user and the designer is not always complete or clear. All this can result in errors. Security PlanThe system is accessed only by enrolled students and faculty members of Asian Development Foundation College. The system will be accessed through inputting the students Id number or faculty members name and rallying cry. Access to the system by guest without the said necessary inputs will be denied. To secure the systems database, a corporate password shall be registered to the local host server. Maintenance Plan The team will conduct trainings to administrators regarding on the systems database and server maintenance. They will keep in touch in case bugs or glitches are discovered.They will also provide a users manual to give administrators better understanding of the systems functions. Screen Design Chapter VI Summary of Findings, Conclusion and Recommendations Summary of Findings Based on observations, the developers found out that the present Library Management System of Asian Development Foundation College still maintains its functionality but with continuous data gathering and analysis they also found out that some obstructions are present. One is its accessibility, because the ADFC library is located at the fifth floor of the building and is exhausting going up and down.Time is also wasted when students scan books never astute what they are looking for. These current problems were the developers focus to appraise and lead to development of the ADFCs Online Library Management System. Conclusion From a proper analysis of the proposed Online Library Management System, it can be safely concluded that this application is working properly and meets the users requirements. The problems, which exist ed in the manual system, have been reduced to a large extent. The Online Library Management System will not only improve the efficiency but will also reduce stress thereby improving human functionality.Based from the findings, the researchers confidently conclude the following after a thorough analysis for the present system. 1. That the present manual system will be improved through the development of the Online Library Management System that will provide a faster, easier and more steady-going way of information retrieval. 2. That the proposed system will eliminate redundancy of work then lesser time will be wasted. 3. Students will now be convinced to visit the library because of the systems improved accessibility. RecommendationsBased on the findings, and conclusions of the study, the researchers highly recommend the following 1. Access to the system should be limited only for the administrators (librarian) and users (students/instructors) of ADFC to avoid tampering or unscrupu lous act that will change the integrity of the records. 2. Because the library is located on the fifth floor of ADFC, it is advisable to install the OLMS on computers at the ground floor of the building especially on the computer laboratories. 3. Since the coverage of the proposed system is limited.It is advisable that similar studies should be conducted and expanded so that it could provide better and more reliable systems for the next generation of students. APPENDICES Appendix A Letter of Permission to cope a Study General Operating Procedures Log-in 1. ship your Username. 2. come out your rallying cry. 3. Click the LOGIN button to enter OLMS. Book Management 1. Click the realise button to view the book. 2. Click the Edit button to edit the book. 3. To view book management. 4. To view ebooks. 5. To register new accounts 6. To view logs. 7. To add new books. 8. To log-out the systemOnline Library 1. To download books. 2. To view books. 3. Type here to search books. sum books 1. Enter the book title. 2. Enter the book edition. 3. Enter book quantity. 4. Enter the book author. 5. Enter the book category. 6. Click Add button to add new category. 7. Click Choose File button to select what book to upload. 8. Save and Cancel button. pic Feedback Online Library Management System of Asian Development Foundation College OUTPUT ? Conducting Researches ? Interview ? Observation ? Questionnaires ? Analysis ? Designing ? schedule ? Debugging Testing PROCESS ? Problems encountered by the management ? Downloaded Materials ? Books ? Hardware and Software INPUTS Where P=Percentage f =frequency n =no. of Respondents x =pic Where x = WeightedMean fx = sum of the product of Fr? fx = sum of the product of Frequency (f) And Weight (x) n = Number of respondents Project Identification And Selection Project Initiation and Planning Analysis Logical Design Physical Design Implementation Maintenance System Analyst Leader Programmer Researcher Encoder figment Critical( Non-Cri ticalx TL = 0. 6 TE = 0. 6 ET = 0. 2 B1 A2 A1 S TL = 0. TE = 0. 4 ET = 0. 3 TL = 0. 1 TE = 0. 1 ET = 0. 1 TL = 0 TE = 0 ET = 0 TL = 2. 1 TE = 2. 1 ET = 1. 5 B2 TL = 3. 8 TE = 2. 6 ET = 2 C1 TL = 5. 1 TE = 5. 1 ET = 3 C2 D1 TL = 5. 1 TE = 3. 9 ET = 1. 3 TL = 5. 4 TE = 5. 4 ET = 0. 3 D2 TL = 7. 6 TE = 7. 6 ET = 2. 2 TL = 7. 6 TE = 7. 6 ET = 0 F D3 Legend Critical grade Non Critical Path Legend Critical path Non Critical path System Planning A 0. 4 06/19/12 06/20/12 Library Research A2 0. 3 06/20/12 06/23/12 Interview B1 0. 2 06/25/12 06/27/12 Documentation B2 1. 5 06/28/12 07/10/12 Selection of Research Topic A1 0. 1 06/19/12 06/20/12System Analysis B 2. 1 06/25/12 07/10/12 System Design C 3. 4 07/12/12 08/06/12 Interface Design C1 2 07/12/12 07/26/12 Database Design C2 1. 3 07/27/12 08/06/12 System Implementation D 4. 3 08/07/12 09/17/12 Program Coding D1 3 08/07/12 08/28/12 System Testing D2 0. 3 08/29/12 09/01/12 Activity Name Activity ID Start Finished Duration System Debugging D 3 2. 2 09/02/12 09/18/12 LEGEND Non Critical Path Critical Path 1. 1 Verify Username & Password train 1 Log-in Admin 1. 3 Open System Admin 1. 2Security Database Level 2 2. 2 Select Book 2. 4Database 2. 3 Check Book 2. 1 Search AdminLevel 3 OK 3. 3 Validate 3. 2 Save? 3. 1 Add Book Admin Admin 3. 4 Save 3. 5Database Level 4 4. 4 Edit? 4. 2 Validate 4. 5 Update Admin 4. 1 Select 4. 6Database 4. 3Database Admin Admin Level 5 5. 4 Delete? 5. 2 Validate 5. 1 Select 5. 5 Delete 5. 6Database 5. 3Database Admin 1. 2Database Level 1 Log-in 1. 1 Verify Username & Password User User 1. 3 Open System 2. 2 Select Book 2. 1 Search 2. 4Database 2. 3 Open Book Level 2 User Logo Online Library Management System of ADFC eBook Management Library Management List of books Filter Logout 2 1 3 8 7 6 5 4 3 2 1 3 2 1 4 1 2 3 6 8 5 7